Axiomatic Support Portal

Column

Field

Description

A

INDEX

This is simply a sequential number starting at 1 and continuing on to the bottom of the list.

B

COUNTY CODE

This is a number from 1-33 that identifies your county

C

TAX YEAR

This is the year of the assessment. For tax year 2021, the date of assessment is Jan 1, 2021

D

PARCEL ID

This is the parcel account number (Owner or RNumber)

E

U.P.C.

The Uniform Parcel Code, the 13 digit code as described in the State Mapping Manual

F

USE CODE

Use Code = Property Type. If you are using codes, please provide us a copy of the codes you are using with descriptions.

G

NBHD

The parcels neighborhood code. If you have delineated your county into neighborhoods, enter the designation here. If you are using codes, please provide us a copy of the codes you are using with descriptions.

H

SCHOOL DIST

The parcels school district code. Enter the school district identification

I

DEED BOOK

This is the deed reference. The book and page can be combined as a single entry if that is how you keep the data

J

DEED PAGE

This is the deed reference.

K

SUBDIVISION

If the property is in a subdivision, enter the name of the subdivision here. 

L

STR NO

Property Address – Street Number

M

STREET

Property Address – Street Name

N

BLDG AREA

Building Area

O

LAND AREA

Land Area

P

LAND UNITS

Unit of Measurement for Land Area: SqFt or AC

Q

BLDG STYLE

The style of building, i.e., Ranch, Colonial, Split Level, Bungalow, etc.

R

QUALITY GRADE

The Quality Grade of the improvement.

S

CONDITION

The Condition of the improvement.

T

YR BLT

The actual year built of the improvement.

U

EFF YR BLT

The effective year built of the improvement.

V

 CURRENT LAND 

The land value after the transfer occurred (most recent NOV value). 

W

 CURRENT BLDG 

The building value after the transfer occurred (most recent NOV value). 

X

 CURRENT TOTAL 

 The total value after the transfer occurred (most recent NOV value).

Y

 PRIOR LAND 

The land value before the transfer occurred (prior year value).

Z

 PRIOR BLDG 

The building value before the transfer occurred (prior year value).

AA

 PRIOR TOTAL 

The total value before the transfer occurred (prior year value).

AB

 2003 TOTAL VALUE 

This is the total assessed value place upon the property for tax year 2003**FIELD NO LONGER REUIRED**

AC

SALES PRICE

The sale price of the property. Enter 0 if it is unknown.

AD

SALES DATE

The sale date of the property.

AE

VALID SALE

Is this sale a valid arm’s length transfer of the property? Enter Y for yes, N for no

AF

NAL REASON

If this was a “Non-Arms-Length” transaction, enter a code or reason here. If you are using codes, please supply a copy. If you do not currently use codes, a suggested list of codes is attached.

Code

Reason

Notes

A

Sale between members of the same family

B

An intra-corporation sale, e.g. between a corporation and its stockholder, subsidiary, affiliate or another corporation whose stock is in the same ownership

C

Sale of commercial or industrial real property which includes machinery, equipment, inventories or "good will"

D

Sale of property substantially changed after the assessment date but before the sale, e.g., sale of a property on which a building was added after the assessment date, or sale of a property which was demolished partially destroyed, subject to fire, flood, or remodeled after the assessment date.

These are properties that saw significant changes AFTER the last assessment date but BEFORE the sale.

E

Sale to / from federal, state, or local government

F

Transfer of convenience, e.g., correcting defects in a title, adding spouse to the title, etc.

Generally, these transfers will not have a consideration attached to them.

G

Sale of only a portion of the assessed unit, e.g., a parcel sold from a larger tract and the assessment is for the larger tract, or a portion is in another municipality

H

Sale resulting from a court order, e.g., a divorce settlement

I

Sale in proceedings of bankruptcy

J

Sale of an undivided interest

K

Sale to / from an educational, charitable, or religious organization

L

Repossession or sale of a foreclosed property

M

Sale of property, the value of which has been materially influenced by zoning changes not reflected in current assessments

N

No disclosure of sale price received

O

Sale of property with a substantial physical change after the sale. An example is a house which has been remodeled after the sale, but before the assessment date

These are properties that saw significant changes AFTER the sale but before the next assessment date.

P

Sale of property with a change in use after the sale

Q

Sale of property which includes both a trade of property and cash for the property conveyed

R

Sale of a property which has been sold more than once in the same year. Only the last sale is used for analysis purposes.

S

Sale of a foreclosed property. May be arm's length in special circumstances (must be supported by detailed documentation)

T

Default or fulfillment of contract sale

U

(unassigned) For future use by PTD

If you need a new code, use Code "Z" with an explanation. If there are a significant number of occurances of your reason (through ALL counties), we will add a new code.

V

(unassigned) For future use by PTD

W

(unassigned) For future use by PTD

X

(unassigned) For future use by PTD

Y

(unassigned) For future use by PTD

Z

Other, when a non-arm's length sale does not fall into any other category, this code is used, accompanied by a written explanation